Bylaws

Revised
September 5, 2003
GOLDEN SPIKE SNOWMOBILE ASSOCIATION
BY-LAWS
ARTICLE I - OFFICERS
1. Club officers shall be elected as follows: President, Vice President, Secretary/ Flurry Editor, Treasurer, Historian, and USA Club Representative. Elections shall
be held yearly. Each term will be for one year.
2. Selection of officers will be voted on by paid up members only, at the last scheduled meeting of the season. One month before the last meeting, a nominating committee of three members shall be selected by the Club officers. Nominations will also be received from the floor.
3. All officers shall take office immediately after the closing social and hold office for one year or until their successor shall have been elected and qualified. In case vacancies of the Club officers occur, by reason of death, resignation, or otherwise, the remaining officers may by majority vote elect a successor to the unexpired term.
4. The President shall preside at all Club meetings and appoint necessary committees as authorized by the Club officers. He shall be a member ex-officio of all committees and shall carry on those other responsibilities assigned to him by the By-Laws and the Club officers.
5. The Vice Presidents, during the absence or temporary incapacity of the President, shall perform the duties and assume the responsibilities of the President. The Vice President is also in charge of the committees.
6. The Secretary! Flurry Editor shall keep all of the Club’s records, including minutes of meetings, roster of members, lists of committees and their members, shall send out notices of meetings (with the assistance of assigned Club members), and discharge all of the usual secretarial functions of the office required by the By-Laws or the Club officers. A Secretary’s report shall be prepared and read (subject to audit by the Club officers) at the last scheduled meeting of each season, formerly known as the Closing Social. The Secretary/Flurry Editor shall be responsible for the monthly newsletters, gathering information, compiling the newsletter, shall be responsible for mailing out notices and any other duties appointed by the Secretary.
7. The Treasurer shall keep all of the Club’s financial records, receive applications for membership, maintain Club accounts and have charge of Club funds. The Treasurer shall also discharge all of the usual Treasurer functions of the office required by the By-Laws or the Club officers. The Club’s funds will be kept in a bank approved by the Club officers and in the name of the Club. Funds can only be withdrawn by check and shall require one of two authorized signatures: the Club Treasurer, Secretary, President or Vice Presidents, as per Article I, 5 above. The Treasurer shall disburse the funds of the Club under the direction of the Club officers. A Treasurer’s report shall be prepared and read (subject to annual audit by the Club officers) at the last scheduled meeting of each season, formerly known as the Closing Social. The Treasurer shall maintain a current financial report, subject to review at any time.
8. Board Members: The Board Members of the Club will include President, Vice President, USA Club Representative, Treasurer, and Secretary! Flurry Editor and Historian. Each member of the board, upon election, or upon appointment by the President and approved by the Board, shall be awarded one vote.
9. The Historian will take photos, compile the Club history, and assist the Secretary in keeping Club records and any other duties appointed by the Secretary.

ARTICLE II - DUES
1. The amount of the dues and the time for their payment shall be determined as required by the Club officers.

2. Club dues shall include decals and pennant flags when available. Additional decals can be purchased from the Club.

ARTICLE III- MEMBERSHIP
1. Membership application forms shall be in writing and delivered to the Secretary or Treasurer of the Club. Each paid member is allowed one votes.

2. A member may resign from the Club at any time upon written notice to the Secretary. Termination of the membership does not entitle member to a refund of

dues and is responsible to pay any outstanding money owed to Club.

3. Membership in the Club may be terminated for non-payment of dues or by majority vote of the officers for reasons deemed to be prejudicial to the best

interests of the Club.

4. All members under the age of 18 years old must ride with their parent or legal guardian

ARTICLE TV - MEETINGS
1. Club meetings for the year shall consist of one meeting per month during the snowmobile season (September through

— May). They shall consist of club business, movies (as available), lectures, and other topics of interest to the Club membership.

2. Club meeting nights and location shall be selected and voted on by Club members for the time most suitable and convenient for the majority of the

membership.

3. Any special meeting deemed necessary for the benefit of the Club shall be designated and scheduled by the Club officers.

4. Guests and potential members shall be permitted at the meetings and organized Club functions.

5. All paid up members shall be notified by mail (Flurry) or telephone prior to each meeting.

ARTICLE V ACCEPTANCE OF THE BY-LAWS

1. All above By-Laws are subject to change or amendment by the officers and members of the Club. After the first reading, each section in question shall be

discussed separately. Upon completion, the move shall be made that the entire list of By-Laws is amended by proper vote, be approved. After due second, the By-

Laws in their entirety shall be voted on for acceptance by the By-Laws of the Golden Spike Snowmobile Association.

2. A copy of the By-Laws shall be available to each paid up membership.

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